City Clerk

City Clerk

The City Clerk's Office is the City of Oak Ridge's information source regarding all of its legislative actions and many other areas of citizen interest and concern.

The City Clerk serves as administrator of the City Council's legislative actions and is the designated custodian of the governing authority's legislative record. The general areas of legislative action by the Oak Ridge City Council are matters pertaining to city utilities, community development and human resources, city administration, financial and executive actions, public safety and legal administration, transportation and zoning affairs. Ordinances, resolutions with supporting documentation, reports, communications, and Council meeting minutes, agendas and videotapes of proceedings are processed and maintained by the City Clerk's Office.

As custodian of the City's legislative record, the City Clerk publishes and maintains the City of Oak Ridge Charter and Code of Ordinances. The Charter and Code volumes contain all laws of the City. The earliest published Code on file in the Clerk's Office is dated 1969.

Contact City Council to Attend a Special Event or Occasion

The Oak Ridge City Councilmembers proudly serve the community and enjoy sharing special events, occasions, and celebrations with the community. If you have an event or celebration that you would like to invite City Council to attend, please contact the City Clerk's Office to coordinate scheduling.

The City of Oak Ridge is pleased to issue Proclamations to Oak Ridge affiliations and residents in recognition or in celebration of special occasions and/or outstanding achievements. Please take time to review the information below regarding proclamations. If there are any questions, please contact the City Clerk's Office at 865-425-3411 for assistance.

Proclamations are issued to proclaim certain events, causes, or achievements that positively impact the community and convey an affirmative message to the City of Oak Ridge residents. Controversial positions will not be supported by the City of Oak Ridge. Submission of a proclamation request does not guarantee issuance.

Proclamations issued by the City are ceremonial in nature and not considered an official endorsement by the City of Oak Ridge. The Mayor will be the signatory of all proclamations issued by the City of Oak Ridge upon approval of City Council.


National organizations that do not have a local contact person, i.e. Oak Ridge affiliation, will not be granted.

The City Clerk's Office reserves the right to modify (change and/or delete) any language provided for a proclamation.

A requesting party does not have exclusive rights to the day, week, or month of the proclamation.

Proclamations will not be processed after the event date for that year.

Other means of individual recognition, such as honorary letters or certificates will be considered as an alternative to proclamations.


The request should specify if the proclamation is expected to be presented during a City Council meeting or at a non-city event, although a request to be on the City Council meeting agenda is not guaranteed.

The request should include the requestor's first and last name, address, telephone number, and organizational name (if warranted).

A brief summary and/or background of the event or organization should be provided, as well as draft text for the proclamation, including, but not limited to the "whereas" clauses.

The requestor should provide a date when the proclamation is needed, as well as the name of the day and date of the day, week, and month that the event is proclaimed.