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City of Oak Ridge Materials Management Bid Request Page
If you download any bid related documents from this site please email lmajeski@oakridgetn.gov with your name and company name.



The City of Oak Ridge is maintaining a registry of vendors who have expressed interest in doing business with the City. If you would like to add your business to our registry, please complete the registration by clicking on the link below and following the instructions. As the need arises for a particular product or service, the City will use this registry as one of its sources to obtain potential vendors. To view bids for the City of Oak Ridge click on the Bid Link below.



Click Here for

Vendor Registration


City of Oak Ridge Bid Link 

*Please note that the City cannot guarantee that a vendor will be notified of every solicitation for proposals, quotes or bids for which it wishes to compete.

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FY2022-068 Generator

ADVERTISEMENT

Robertsville Rd Booster Pump Station Generator Replacement'
Contract 2022-068

 City of Oak Ridge
(Owner)

Separate sealed Bids for furnishing of all materials, labor, tools, equipment, and appliances necessary for the construction of the Robertsville Rd Booster Pump Station Generator Replacement will be received by the Owner at the Central Services Facility located at 100 Woodbury Lane, Oak Ridge, Tennessee, 37830, until 2:00 p.m., local time, on Tuesday, February 8, 2022, and then at said office publicly opened and read aloud.

The Project consists of the following major elements: replacement of the existing standby generator and automatic transfer switch, including electrical work and modifications as required for a complete project as shown or specified in the Contract Documents.      

Copies of the Contract Documents and Specifications, including bidding documents and requirements and Contract Drawings may be obtained from the Engineer, FOXPE LLC, Nashville, TN (Address below), upon payment of $150 for each set. This payment is not refundable.  Copies may be examined at the following locations:

FOXPE LLC, 233 Oceola Avenue #200, Nashville, Tennessee 37209, 615.640.0757

Builders Exchange of Tennessee (Nashville Office), 2322 Winford Ave. Nashville, TN 37211

Builders Exchange of Tennessee (Knoxville Office), 300 Clark Street Knoxville, TN 37921

Bidders must be listed on Engineer’s list of plan holders who have purchased the Contract Documents, Specifications, and Drawings.

No bid may be withdrawn within 60 days after the scheduled time for receipt of bids.

Engineer shall be provided with the following information:  mailing address for U.S. Postal Service, physical delivery address, telephone number, email address, and name of contact person.

                                         City of Oak Ridge, Tennessee

                                                                        Patrick Berge, P.E., Public Works Director

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RFQ 175425 Single Phase Pad Mount Transformers

Sealed Bids will be received by the City of Oak Ridge, Finance Department until 3:00 P.M. (Local Time), Wednesday, February 23, 2022, and then publicly opened at the City of Oak Ridge, Central Services Complex Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for RFQ 175425 - Single Phase Pad Mount Transformers per the specifications provided by the City of Oak Ridge, Electric Department.

PDF File: RFQ 175425

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CITY OF OAK RIDGE, TENNESSEE

REQUEST FOR LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS

from

PROFESSIONAL CONSULTANT ENGINEERING FIRMS

for the

OAK RIDGE SIGNAL TIMING OPTIMIZATION PROGRAM

PHASE III

The City of Oak Ridge (City), Tennessee, an Equal Opportunity, Affirmative Action Employer, is seeking letters of interest from professional consultant engineering firms to provide services related to the design and construction of Phase III of the Oak Ridge Signal Timing Optimization Program. This project, which is primarily located along SR-62 (Illinois Ave.), is funded by a Tennessee Department of Transportation (TDOT) CMAQ Grant (PIN #128830.00).


The project shall be accomplished in accordance with the TDOT approved application. The limits of the project are, generally, from Robertsville Rd. south to Lafayette Dr. and along Lafayette Dr. a distance of approximately 3.44 miles. The project is anticipated to include the installation of advanced traffic controllers at ten (10) intersections, wireless interconnection at eleven (11) intersections, radar detection at ten (10) intersections, dedicated communications at eleven (11) intersections and LED signal heads and pedestrian signals at specified locations. No Rights of Way acquisition is anticipated.


The professional consultant engineering firm and any sub consultants must be qualified as a TDOT pre-approved firm and must have unlimited status.  All work must be performed in accordance with the TDOT document entitled, Local Government Guidelines for the Management of Federal and State Funded Projects.

 Responsibilities of the professional consultant engineering firm include, but are not limited to, the following items:

  • The National Environmental Policy Act (NEPA) Process.
  • Provide field survey services of the project area.
  • Provide engineering design services to prepare plans and specifications.
  • Prepare itemized estimate of probable cost using TDOT item numbers.
  • Provide engineering services to prepare construction manuals and bid documents.
  • Coordination and participation in public meetings with stakeholders.
  • Prepare bid notice.
  • Permit submittal for review and approval to TDOT.
  • Utility submittal for review and approval to TDOT.
  • Assist City in evaluation of bids and recommendation for contract award.
  • Contract administration and presence at project meetings.
  • Any other services needed to complete the NEPA, design, bidding, and construction of the project.

Consultant selection for this project will consist of two (2) phases.


The first (1st) phase will be the review of letters of interest. The City is requesting that any firm interested in this work submit a brief letter expressing their interest, along with a summary of their qualifications. The letter should state what experience the firm has with TDOT Local Programs projects, a brief summary of qualifications of key staff that would be assigned to the project, and explain applicable experience and specialized expertise in Intelligent Transportation Systems (ITS) and Advance Signal Control Technology, and signal design. 


Letters of interest should be returned by 4:00 P.M. on February 14, 2022.

Please submit letters to:

            
    
City of Oak Ridge

            Attention: Roger Flynn, P.E., City Engineer

            P.O. Box 1

            Oak Ridge, TN  37831-0001


The City of Oak Ridge will evaluate the submitted letters of interest and qualifications, and choose three (3) qualified firms who would make viable candidates from which to invite proposals and/or presentations.


The second (2nd) phase of the consultant selection will consist of evaluation of proposals and/or qualifications based on the following criteria:

  • Technical approach and project understanding (10%)
  • Past experience in management of projects funded by TDOT grants and compliance with the requirements of the TDOT Local Projects Guidelines Manual (10%)
  • Past experience specific to design of advanced traffic signal control systems, construction of fiber optic systems and expertise in Intelligent Transportation Systems (20%)
  • Qualification and availability of staff and demonstrated ability to meet schedule without compromising sound engineering practice (20%)
  • Evaluation of prior projects and experience with the City of Oak Ridge and specific to Oak Ridges’ traffic signal system (35%)
  • Evaluations on prior projects with TDOT and other clients, if available (5%)

The City will form an internal evaluation committee with personal from both the Oak Ridge Electric Department and also the Oak Ridge Public Works Department to review and score proposals and also presentations.

Interested consultants should know that at present the Oak Ridge Signal Timing Optimization Program CMAQ Phase II (PIN # 127949) is in the final design phase with an anticipated bid letting for construction in fall of 2022.  The CMAQ Phase II project includes improvements at fourteen (14) intersections along SR-95 (Oak Ridge Turnpike) and installation of a central traffic control center (TCC) located at the City of Oak Ridge Electric Department in the Oak Ridge Central Service Complex.  The new TCC will operate equipment installed in both the CMAQ II & CMAQ III projects therefore coordination between consultants will be required.


Compensation for the contract will be provided for each task identified as necessary to complete all services up to, but not including, CEI services.  Compensation per task will be a lump sum that is not to exceed contract amount.


The application map submitted to TDOT, which contains specific locations for the improvements, can be viewed at http://www.oakridgetn.gov/department/Finance/content.aspx?article=1964. Questions concerning this solicitation shall be submitted to Roger Flynn, P.E., City Engineer, at
rflynn@oakridgetn.gov.


Prequalification procedures, example letter of interest, list of pre-qualified firms and certified DBE companies, TDOT standard procurement policy, and additional information can be found at
www.tn.gov/tdot under the appropriate department pages and in the TDOT Local Programs Guide at

www.tn.gov/content/dam/tn/tdot/programdevelopment/localprograms/documents-and-forms/LGG_Manual.pdf


This project is classified as defined in Section 3.1.1 and Attachment A of Form 1-2 of the TDOT Local Programs Guide as mid-range.  The City is required by Section 1.6 VIII of the TDOT Local Programs Guide to have a separate consultant provide CEI services during construction.  In the future, after design and prior to construction, the City will issue a separate request for proposals from engineering consultant firms to provide CEI services.


Evaluation proceedings will be conducted within the established guidelines regarding equal employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex, creed or national origin.  Interested certified Disadvantaged Business Enterprise (DBE) firms, as well as other minority-owned and women-owned firms, are encouraged to respond to all advertisements by the City of Oak Ridge.  For more information on DBE certification, please contact Mr. David Neese at (615) 741-3681 or by email:
david.neese@tn.gov.  Details and instructions for DBE certification can be found at www.tn.gov/tdot/topics/small-business.


PDF File: Map
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RFQ 175360 Steel Pole Structures

Sealed Bids will be received by the City of Oak Ridge, Finance Department, until 2:00 p.m. (local time), Tuesday, February 15, 2022, and then publicly opened at the City of Oak Ridge, Central Services Complex Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for RFQ 175360 Steel Pole Structures for Line 644 & 664 69kV Rebuild per the specifications provided by the City of Oak Ridge, Electric Department.

PDF File: RFQ 175360 PDF File: Attachment D

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FY2022-023 Finance Department / SCADA Addition

Sealed Bids will be received, by the City of Oak Ridge, Finance Department, until 2:00 p.m. (local time), February 23, 2022, and then publicly opened at the City of Oak Ridge, Central Services Complex Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN for FY2022-023 City of Oak Ridge Central Services Complex Finance Department / SCADA Addition per the specifications provided by the City of Oak Ridge.

A Mandatory Pre-Bid Conference will begin at 10:00 a.m. local time, February 8, 2022, at the Central Services Complex Multipurpose Conference Room, located at 100 Woodbury Lane, Oak Ridge, TN.

PDF File: FY2022-023 PDF File: Project Specification Manual PDF File: Drawings

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Specifications and bid documents may be examined and obtained from the City of Oak Ridge, Central Services Complex, Finance Department, 100 Woodbury Lane, Oak Ridge, Tennessee, 37830 or by calling Lyn Majeski, PURCHASING Manager at (865) 425-1819, or by e-mail lmajeski@oakridgetn.gov.
Alternately, you may call Materials Management at (865) 425-1809. ________________________________________________________________________________________________
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